Creating an Effective Board Meeting Agenda

An agenda that encourages discussion and provides context for the group is essential to a successful board meeting. A well-crafted agenda for board meetings also translates to efficient minutes that are clear and concise, but also take in the entirety of the discussions even when the minutes alter or expand the original agenda items.

The top of the board meeting agenda should include a brief introduction, and take note that this is an important business meeting with significant responsibilities for the company. This will set the tone for the remainder of the meeting, and ensure that everyone understands their roles and responsibilities in this context.

After the introduction and the reminder, it’s time to go over any minutes from the previous meeting and then move on to the report presentations, for example executive director or program committee reports. In time, you’ll get a better sense of how long these reports will take and can adjust the time allotted to them.

It is now the perfect time to discuss any new initiatives, projects or anything else that can help your nonprofit increase awareness to increase donations and members, create more volunteer opportunities, and reach its audacious big hairy goal. It’s also a good idea to leave a little room at the conclusion of the meeting to address any unexpected topics or questions that the board may have. This will allow the board to be more deliberate in the way it tackles these issues and decrease the amount of time spent on routine tasks like reporting and “have to” items (like approvals of minutes of meetings or financial reports). ).

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