When it comes to documents, security is paramount. Data breaches can be costly, and the reputations of organisations can be damaged by leaks which expose sensitive information about employees or customers. Using secure document storage solutions to keep your records safe, accessible and secure can protect your business from cyber-attacks and other threats.
Unlike traditional paper files, document storage solutions are accessible online and protected which makes them secure from hackers who may have access to your information. This protects the confidentiality of your documents even when they’re being accessed via devices that aren’t under your control, such as those owned by colleagues or third parties.
Many document storage solutions include a variety of collaborative tools to allow users to easily review and discuss files. You can also find solutions that integrate with your existing systems, which can reduce the number of applications. This reduces the chance of a breach by ensuring that users only have access to one platform to collaborate and share documents.
In addition to encryption of stored documents, you click here to read should search for a solution that incorporates multi-factor authentication (MFA). This is especially crucial for employees working remotely. They can be required to prove their identity via phone call, text message or an app prior to being able to have access to your files.
Redtail Imaging, for instance is a solution for document storage created for RIAs that combines the benefits of a content management system and secure cloud storage and collaboration capabilities. It provides bank-level security and is able to be configured for industry-wide compliance with FINRA or CFPB regulations.